We are excited to announce we are hiring an administrative assistant for 2024-2025

Position Description
ADMINISTRATIVE ASSISTANT

LSWI is looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks by providing support to the internal team and the entrepreneurs they support. This role reports separately to each of the 3 LSWI managers/directors and is worked 90% remotely. The Administrative Assistant will participate in the day-to-day management and organization of programs, services, events, and other projects to deliver on LSWI goals and objectives. Duties include meeting arrangements, electronic filing and maintaining appropriate documentation. The ideal candidate has excellent oral and written communication skills and will be able to organize their work using Microsoft 365, Adobe Acrobat and Doodle.  A preference is given to candidates who have previous experience supporting senior leadership and familiarity within the life science industry. Ultimately, a successful candidate would ensure the efficient and smooth day-to-day operation of the LSWI team, and the people/programs supported.

 

KEY RESPONSIBILITIES:

  • Act as the point of contact for external clients
  • Respond and direct phone calls and emails to appropriate staff member
  • Plan, organize and schedule meetings, appointments, and events
  • Send meeting, event registration and consult confirmations and follow-up reminders.
  • Maintain existing electronic filing systems
  • Maintain contact lists
  • Provide general support to staff and clients (virtually)
  • Gather and compile data and draft reports
  • Assist in preparing materials for in-person meetings
  • Attend on site events as requested
  • Additional projects as needed 

Position Duration 

August 2024 through August 2025

 

Compensation:  $28-$32 per hour DOE – this part-time position is 8-10 hours per week; 90% remote, 10% on-site. LSWI’s offices are located at 188 East Blaine St, Suite 150, Seattle, WA 98102.

To apply, please email your resume and cover letter to Kathleen Poston, VP of Finance & Administration at kathleen@lifesciencewa.org